Procure-to-Pay

Invoice & AP Processing Agent

Matches invoices to purchase orders and receipts, catches duplicates and converts foreign currency.

All agents Next: Procurement & Sourcing

An example conversation with the agent

AI Impact

32%

Faster AP cycle times

33%

More invoices processed per FTE

25%

Lower processing cost

Key Capabilities

Three-Way Matching

Auto-matches invoices to POs and goods receipts

Duplicate Detection

Identifies duplicate and near-duplicate invoices

Payment Optimization

Schedules payments to capture early discounts

Exception Routing

Flags and routes variances for review

Scenario

Siti Rahman, AP Manager

Clearing a week's invoice backlog with reduced staff

847 invoices. 2 staff out. Wednesday deadline

“Process this week's invoice batch — what matched and what needs attention?”

INV-88206, Baowu Steel, S$445K — same PO as INV-88201, same amount, two days apart

“Is INV-88206 a duplicate? Check the 12-month history for this vendor”

INV-88202, Shenzhen Huawei, +3.2% price variance vs. PO — need to separate FX movement from real increase

“Break down the Shenzhen Huawei price variance — how much is FX vs. real?”

INV-88203, Kerry Logistics, S$24.3K — no PO on file, no matching contract or blanket PO in SAP

“What should we do about the Kerry Logistics invoice with no PO?”

612 auto-cleared, 1 duplicate blocked, 230 still in extraction pipeline

“Show me the batch status — cleared, blocked, and in pipeline”

Invoices — 47,820 Records

Vendor invoices with extracted header and line-item data from intake processing

Field	Description
Invoice Number	Vendor-assigned invoice identifier
Vendor ID	Supplier code linked to vendor master
Total Amount	Invoice total including tax and freight
Payment Terms	Terms code (e.g., Net 30, 2/10 Net 30)

Invoice Statuses

Status	Description
Pending	Received but not yet matched or approved
Matched	Successfully matched to PO and goods receipt
Exception	Failed matching with variance requiring review

Purchase Orders — 31,450 Records

Approved purchase orders with line-item details for goods and services procurement

Field	Description
PO Number	Purchase order reference number
Line Items	Item description, quantity, unit price
Buyer	Requesting department and approver
Delivery Date	Expected or actual delivery date

Goods Receipts — 28,960 Records

Confirmation records for goods and services received against purchase orders

Field	Description
GR Number	Goods receipt document number
PO Reference	Linked purchase order number
Quantity Received	Actual quantity received per line item
Receipt Date	Date goods or services were received

Vendor Master — 4,215 Records

Supplier profiles with contact details, banking information, and compliance documentation

Field	Description
Vendor ID	Unique supplier identifier
Company Name	Legal entity name and DBA
Payment Method	ACH, wire, check, or virtual card
Tax ID / W-9	Tax identification number and form status

extract_invoice

Extract header and line-item data from invoice documents using OCR and intelligent parsing.

Input

document_id file_format vendor_id

Output

Structured invoice data with header fields, line items, and confidence scores

match_three_way

Perform three-way matching of invoices against purchase orders and goods receipts with configurable tolerances.

Input

invoice_id po_number price_tolerance qty_tolerance

Output

Match result with line-level status, variances, and exception details

detect_duplicates

Identify duplicate or near-duplicate invoices using fuzzy matching on vendor, amount, date, and invoice number.

Input

vendor_id date_range similarity_threshold

Output

Duplicate clusters with similarity scores, amounts at risk, and recommended actions

search_purchase_orders

Search and filter purchase orders by vendor, buyer, status, amount range, and date.

Input

vendor_id po_status date_range keyword

Output

Purchase order records with line items, amounts, status, and receipt history

schedule_payment

Create optimized payment batches considering discount terms, cash position, and vendor priority.

Input

payment_date max_amount prioritize_discounts

Output

Payment batch with invoice list, amounts, methods, and projected discount savings

validate_vendor

Verify vendor compliance status including tax forms, insurance certificates, and banking details.

Input

vendor_id check_type expiry_window

Output

Compliance report with document status, expiry dates, and remediation tasks

Invoice & AP ProcessingMeridian Industries · November close

Example